Claudia E.

Experienced Procurement Officer with over 3 years managing supplier relations, contract negotiations, and supply chain operations. Skilled in vendor management, acquisitions, and logistics coordination, with strong expertise in budgeting, compliance, and administrative processes. Adept at problem-solving, supervising teams, and ensuring effective procurement strategies that support organizational goals. Proficient in Microsoft Office 365, ERP systems, and financial regulations, with a solid background in supporting humanitarian initiatives and international NGO operations. Recognized for strong communication, adaptability, and leadership in fast-paced, cross-functional environments.

As Senior Procurement Specialist, I oversaw procurement operations, supplier management, and contract administration to support organizational goals. My role included coordinating supply chain processes, managing budgets, and ensuring compliance with financial and regulatory standards, including FAR. I successfully led vendor negotiations, supervised procurement of goods and services, and streamlined administrative and logistical operations. Proficient in Microsoft Office 365, ERP systems, and procurement software, I contributed to efficient resource allocation, risk mitigation, and the smooth execution of international projects.

As Procurement Specialist, I managed supplier relationships, procurement operations, and contract administration to support organizational objectives. My responsibilities included coordinating supply chain activities, overseeing acquisitions of goods and aviation materials, and ensuring compliance with financial and regulatory standards such as FAR. I supported cross-functional teams with budget management, logistics coordination, and vendor negotiations while maintaining accuracy in reporting and resource allocation. Proficient in Microsoft Office 365, ERP systems, and procurement software, I contributed to efficient purchasing processes and the successful execution of international and local projects.

As Procurement Coordinator, I was responsible for overseeing acquisitions and managing the supply of products, goods, and services for the company. A key achievement was the development of a Procurement Procedures Manual and the execution of a budget of approximately COP $300,000,000 within three months across multiple business areas.

My role included planning and implementing acquisition strategies, identifying cost-effective suppliers, and reducing procurement expenses to improve company growth and investment opportunities. I also led supplier negotiations to secure mutually beneficial agreements and established a culture of long-term savings and cost efficiency. Additionally, I standardized procurement processes, created acquisition manuals, and ensured effective communication with both internal and external stakeholders.

As Logistics and Procurement Coordinator, I oversaw administrative and budget reports, procurement operations, and compliance with U.S. FAR (Federal Acquisition Regulation) requirements. I managed the acquisition of goods and services using SAP-Ariba, coordinated training programs in Central America, and supervised a team of around 80 technical and administrative staff.

A key achievement was serving as a founding member of the International Coordination Office, where I organized and implemented all administrative, operational, and logistical procedures to support fiscal compliance, procurement, and training programs for Colombia’s National Police. I developed and standardized operational and training SOPs, led supplier negotiations, and coordinated events, meetings, and travel to ensure efficient execution of international projects.

As a Contract Analyst and Head of the Plans, Programs, and Budget Section, I managed procurement processes and tender standards following Colombian Law 80. I coordinated procurement activities across departments, prepared the annual budget of COP 300 billions, and ensured compliance with legal and regulatory standards. I collaborated with Finance, Contracts, and Administrative teams to ensure efficient and accurate execution.

A key achievement was leading procurement for major projects, which improved efficiency and earned a 100% audit score from the Air Force’s Internal Control Office. I also developed procedures that enhanced operational accuracy and accountability.

As an Accounting and Budget Specialist, I was responsible for preparing Financial Execution Reports for approval by accountants and for daily updates of the accounting software.

A significant achievement was the update and implementation of the institutional accounting software SIIGO, including the creation of accounting accounts for the hospital sector, moving from manual accounting to a systematized process. I also provided training on the new software to the staff in the Budget and Accounting section.

Skills include business communication, supplier relationship management, teamwork, leadership, procurement of goods and support services, report writing, problem-solving, accounting, proficiency in Microsoft Office, resource allocation, analysis, negotiation, adherence to accounting standards, ERP planning, supply chain management, monitoring, mentoring, conflict resolution, attention to detail, and financial management.