Administrative Coordinator
$2,050 – $2,940/mo
Industry Experience
Real Estate & Construction
Software Experience
Candidate Information
Availability
Full-Time, Part-Time
Work Arrangement
Remote
English Level
Professional Fluency (B2/C1)
Additional Languages Supported
Spanish
Roles Qualified For
Trusted by GTM teams at:
https://room-smith.com/
Supported construction projects by coordinating vendors, managing documentation, and tracking costs to ensure on-time and on-budget delivery in a fast-paced environment.
• Managed residential remodeling projects remotely, ensuring installation timelines, budgets, and quality standards were met.
• Coordinated subcontractors (HVAC, electrical, plumbing) and vendors to align materials and deliveries with daily schedules.
• Monitored financial tracking through QuickBooks and maintained documentation accuracy in Google Workspace.
• Acted as the main liaison between team members, addressing issues promptly and maintaining clear
communication.
https://www.tivomarketing.com/
Spain
Provided administrative support in the management of digital transformation programs (Kit Digital) for medium-sized companies, coordinating documentation, compliance, and communication to ensure timely and accurate project delivery.
• Updated and managed client records in the CRM system.
• Created invoices, drafted contracts, and maintained accurate financial documentation in Google Drive.
• Coordinated with closers to ensure seamless communication and follow-ups.
• Processed sales from Slack, registered clients with government platforms, and handled CRM updates, follow-ups,
and required corrections.
https://compose.com.co/
Colombia
Managed preconstruction and administrative processes for residential and commercial projects, ensuring compliance with budgets, permits, and documentation while supporting smooth project execution.
• Oversaw pre-construction planning, budgeting, and permit applications for residential projects.
• Managed contractor bids, financial tracking, and document submittals while ensuring regulatory compliance.
• Led meetings to review progress, identify blockers, and implement corrective actions.
https://www.edificarmas.co/
Colombia
Oversaw administrative and coordination tasks for multiple construction projects, managing budgets, documentation, and contractor compliance to ensure projects were delivered on time and within scope.
• Oversaw day-to-day operations for multiple residential and commercial construction projects.
• Scheduled crews, managed material orders, and tracked field progress to guarantee timely and high-quality
execution.
• Ensured compliance with safety and quality standards while maintaining client communication.
https://www.c4.city/
Colombia
Provided administrative and project support by auditing contracts, budgets, and documentation while coordinating schedules and compliance for multiple construction projects.
• Led the startup of new residential projects, managing team recruitment, subcontractor coordination, and material logistics.
• Supervised project schedules, contractor documentation, and payment approvals.
• Supported multi-site operations by creating standardized templates for progress tracking and payment control.
• Collaborated with architects, engineers, and field supervisors to resolve on-site issues and maintain project flow.
https://www.instagram.com/constructoraintegrar/?hl=es
Colombia
Developed and optimized construction estimates using SAO, ensuring cost accuracy, financial feasibility, and compliance with project requirements. Strengthened expertise in financial planning, contract structuring, and construction project execution.
• Prepared detailed budgets, quantity take-offs, and unit price analyses (APU) for project feasibility.
• Reviewed and audited contracts, invoices, and records for accuracy and compliance. Negotiated with suppliers and
contractors to secure competitive costs and ensure timely delivery of materials.
https://www.alternativesynergythecompany.com/
Provided administrative and creative support to the executive team, managing client communication, digital content, and personal scheduling to ensure smooth daily operations in a remote environment.
• Delivered full administrative and marketing support for a U.S.-based dance company.
• Coordinated calendars, managed inboxes, and organized internal communications through Slack.
• Prepared reports, presentations, and marketing materials in Canva and Google Workspace.
• Supported client onboarding and database management, ensuring consistent record accuracy.
• Helped streamline task tracking in Asana, improving team accountability and workflow efficiency.
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