How Much Does It Cost to Outsource a Call Center?


Are you trying to decide between an in-house call center and outsourcing your call center? Are you considering options like call center services or call center outsourcing? This guide will help you calculate the outsourcing costs for your call center needs.

Nowadays, not only are companies looking to outsource a variety of services, such as finding and renting out available office space, but they are also exploring options like contact center outsourcing and BPO call center services.

Outsourcing your call center is a trend numerous companies have followed in recent years. Partnering with a call center company or an outsourced contact center can potentially save you costs and boost productivity. But, how much does it really cost to outsource a call center?

This article will help you understand and estimate call center pricing across the world, we will explore different types of call centers, costs, and other details to help you make a more educated decision.


Types of Call Centers

The services you need will determine what kind of call center fits you best. This will also help you calculate your outsourcing costs and other details. Among other things, each call center will require different types of tools as well as different levels of expertise depending on the type of service. Call centers can be classified into two main categories:

Inbound and Outbound. These can be based out of an in-house call center, an outsourced call center, or even a virtual call center where agents work from home or different locations from each other and answer calls through the cloud.

Outsourced call centers are usually more cost-effective than their in-house counterparts. These hubs handle current and potential customers’ telephone calls which may be inbound or outbound.

Inbound Call Centers receive calls initiated by the customer. Companies typically use inbound call centers to offer great customer service, handle queries about their products or services, manage customer accounts, receive complaints, and even process orders. Inbound agents, or center representatives, are better trained to provide support and resolve queries to the best of their abilities.

Outbound Call Centers are usually used to make sales call to prospects to sell them products or services. Besides sales, outbound call centers are used to update/verify database information, telemarketing, lead generation, conduct surveys, follow up on clients, and provide important other information.

Most often, call centers will handle both inbound and outbound calls. What determines the kind of call center is the incoming vs outgoing call volume ratio.

In-house vs Outsourced Call Center Costs

An in-house call center can be an expensive way to handle sales and customer support. 

For instance, the average salary in the US for a Customer Service Representative is $30,688 plus $4,633 in benefits. Multiply that for four or more, depending on how many people you need on your team. In addition, there’s the Customer Service Manager at $39,694 plus $6,032 of benefits a year.

Here’s a breakdown of some of the potential costs of an in-house team of 4 customer service reps:

– Salaries and Benefits              – $141,284

– Customer Service Manager   – $45,726

– Hiring costs                              – $20,645

– Office space                             – $48,000

– Software and Hardware        – $3,600

Total                                           = $259,955 per year

Other costs not included above are training, phone systems, office supplies, fees, commissions. Plus, other team members such as trainers, analysts, and quality assurance coaches. These may add up to an additional $200K per year.

Untitled design (17)

Average Outsourced Call Center Pricing In 2021

Syrow published the following table with the average outsourced call center pricing by region:

RegionOutsourced Call Center Pricing (per hour)
The United States/Canada$22–35
Western Europe$40+
Eastern Europe$12–25
Africa/Middle East$15–25
Latin America$10–20

These prices are a great guide to calculate costs. However, you should consider a call center provider that is not just a provider, but also a partner that brings even more value to the relationship with data insights, training, innovation, and expertise.

What about outsourcing your call center?

Outsourcing costs will depend on many factors such as expected call volume, duration of calls and level of support. Ask yourself, do you need 24/7 availability or only office hours? Multilingual or just English? Just phone or multichannel (email, chat, social media)?

Managed service providers usually offer different packages to meet your needs.

Locally outsourced call center

If you look around the web, you’ll find that call center outsourcing in the US can cost between $25 to $65 per hour for each rep, all else included. If you have 4 reps operating at $30 per hour from 9am to 5pm, Monday to Friday, it would be around $1,680 per week or $349,440 per year. 

Off-shore call center

Outsourcing a call center outside the US would bring down the cost per hour per representative. Rates in South America and South Eastern Asia are between $8 and $18.

For instance, one of the reasons CloudTask decided to run operations from Medellin, Colombia, is the availability of local fluent bilingual talent in the LATAM market. And because the cost of living is cheaper in Colombia and other countries in Central and South America when compared to the US, you can find more competitive salaries than what you would need to pay in California or New York, for example.

CloudTask marketplace offers an array of sales professionals whose services start at $1000 USD per month. If you’re considering this route for your business. Explore the options in the CloudTask marketplace for free.

A specialist can assist you in navigating the selection process, helping to align your company’s requirements with a suitable sales rep. To access the CloudTask Marketplace Available Candidates List click here.

5 Things to Look Out for When Outsourcing Your Call Center

Subscribe to our newsletter to stay updated on the latest blog posts, news, and exclusive offers!